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On-site
California, United States
$16 - $18 USD yearly

Note: Please use the CSUM email when applying for this position.

Working Title: Mailroom Student Assistant

Classification Title: Student Assistant

Department Name: Cadet Leadership & Development

Time Base: Part-time

Hours to be Worked: Up to 20 hours per week

Supervisor's Name: Jason Harcum

Pay Plan: Hourly

Bargaining Unit:  Excluded (E99)

Employment Type: Temporary

Pay Level and Pay Rate: 

  • Level: 1
  • Hourly Rate: $16 - $18

Application Deadline: Open until filled.

Job Summary: 

The Student Mailroom Assistant plays an integral role in the daily operations of the campus mailroom. Mailroom Assistants will provide efficient, accurate, and secure delivery of resident mail and packages.

Mail assistants will work shifts in the campus mailroom hours varying from 0900-1900 Monday-Friday and 1000-1400 on Weekends.

About the California State University Maritime Academy:

Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.

Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering,  Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.

Job Duties:

  • Will perform a variety of mail delivery tasks including receiving, signing, sorting, and storing all incoming & outgoing mail and packages.
  • Signs and verifies packages received from various mail carriers (USPS, FedEx, UPS, Amazon, and special deliveries).
  • Enters data and utilizes tracking software to track and maintain accurate records of received packages and packages picked up by customers.
  • Assists students at the mailroom desk with package pick-up, lost mail & package concerns, lost mail key notifications, and other mail/package requests and questions.
  • Assigns and maintains student mailboxes and mailbox keys throughout academic year.
  • Ensures security of mailroom, packages, and mail keys.
  • Documents incidents using the appropriate incident reporting Maxient system and follows up on incidents with Mail Room Lead and Student Affairs Professional Staff.
  • Reports any suspicious packages/mail and theft concerns immediately to Mail Room Lead, Student Affairs Professional Staff, Campus Police, and Office of Housing & Residential Life.
  • Respond to any emergency procedures, crises response, and policy violations by contacting University Staff, Campus Police, and Office of Housing & Residential Life.

Required Qualifications: 

  • Strong interpersonal communication and customer service skills.
  • Ability to work independently with high level of attention to detail, organizational skills, and under pressure.
  • Ability to use sound judgement in detecting suspicious packages and mail.
  • Ability to lift and carry up to 50 pounds. Reasonable accommodations may be made to perform the essential functions.
  • Works for long periods of standing, walking, bending, and lifting heavy and large packages.
  • Maintains confidentiality of cadet records and package/mail information, solve problems with sound judgement, and make referrals.
  • Work availability during regular business hours, evenings, weekends, and break periods.

Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment

Eligibility to Work:  Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status.  Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146.

Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. 

Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.