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Position Title:
Job Bulletin Number: Classification: Department: Full/Part-time: Employment Type: Bargaining Unit:
Pay Plan: Salary Range:
Benefits:
Pre-Employment Conditions: Closing Date:
Human Resources Employment Coordinator 103286
Administrative Analyst/Specialist Non-Exempt
Human Resources Full-Time Temporary
9, CSUEU
12 month
$3,288- $6,347 per month. Hiring salary budgeted at $4,167 -
$4,583 per month commensurate with education and experience.
Premium benefit package includes outstanding health, dental and vision plans; life and disability
insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits
website for additional information.
Background including criminal records check
Open until filled. A review of applications will begin Friday, July 16, 2021 and the review period
may end at any time thereafter.
POSITION SUMMARY: The Human Resources Employment Coordinator will provide day-to-day operational
and technical support for Staff, Student Assistant, and Temporary Appointment recruiting and
employment processes.
ABOUT THE CALIFORNIA STATE UNIVERSITY MARITIME ACADEMY:
Established in 1929, California State University Maritime Academy, a campus of the California State
University, is the only degree-granting maritime academy on the West Coast. Located on a scenic
waterfront site in Vallejo, the campus
student population of approximately 1100 undergraduates and 50 graduate students. The campus
currently
offers undergraduate degrees in Mechanical Engineering, Facilities Engineering Technology, Marine
Engineering Technology, Marine Transportation, Global and Maritime Studies, and Business
Administration. A master’s degree in Transportation and Engineering Management is offered as well
as a number of extended learning programs and courses.
MAJOR RESPONSIBILITIES:
Temporary Employment Support
Special Consultants, Casual Workers, and Emergency Hires
• Review and process requests for Special Consultants, Casual Workers, and Emergency
Hires.
• Create and send offer letters.
• Track and process temporary appointment extensions.
Student Employment Support
• Post jobs on the student employment website
• Receive and verify employment documents, conduct background checks as necessary and
input student employment transactions into PeopleSoft.
• Verify federal work-study status, coordinate with Financial Aid Office. Run monthly
reports to monitor work- study use.
Staff/Management Recruiting Support
• Create job bulletins.
• Post and advertise jobs as per Recruiter’s instructions.
• Review applicants for minimum qualifications.
• Assist Recruiter with Applicant and Selection Committee communications.
PeopleSoft Data Entry
• Inputs personnel transactions for Student Assistants, Special Consultants, Casual
Workers, Emergency Hires and Temporary Appointment extensions.
• Provides backup for other data entry as necessary.
• Performs PeopleSoft maintenance including data clean up.
• Participates in PeopleSoft database testing and upgrades.
Preboarding and Onboarding
• Initiates, tracks, and reviews background checks, pre-placement physicals and drug
screening.
• Processes and tracks I-9s.
• Performs employment document review and receipt.
Special Projects and Miscellaneous
• CHRS Recruiting project assistance.
• CHRS Wave 2 project assistance.
• Other duties as assigned.
• A bachelor's degree and/or equivalent training and administrative work experience.
• General knowledge of human resources theories, principles, concepts and practices.
• Demonstrated ability to maintain confidentiality while performing work of a highly
sensitive nature.
sound judgement.
• Ability to troubleshoot most office administration problems and respond to all
inquiries and requests related to work area.
• Ability to organize and plan work and projects including handling multiple priorities.
• Demonstrated ability to establish and maintain effective working relationships within
and outside the work
group and serve as a liaison for the organizational unit.
PREFERRED QUALIFICATIONS:
• PeopleSoft experience
• PageUp experience
• Human Resources experience
• Higher education experience
SPECIAL CONDITIONS:
PHYSICAL, MENTAL and ENVIRONMENTAL CONDITIONS: Involves mainly sitting; walking and standing is
minimal; involves lifting lightweight objects limited to 15 pounds.
BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records
rescinded if the background check reveals disqualifying information, and/or it is discovered that
the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the
background check may affect the continued employment of a current CSU employee who was
conditionally offered the position.
ELIGIBILITY TO WORK: Applicants must provide proof of U.S. citizenship or authorization to work in
the United States within three days of the date of hire.
TITLE IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact
EEO STATEMENT: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university
subscribes to all state and federal regulations and prohibits discrimination based on race, color,
religion, national origin, sex, gender identity/gender expression, sexual orientation, marital
status, pregnancy, age, disability, genetic information, medical condition, covered veteran status,
or any other protected status. Reasonable Accommodations will be provided to applicants with
qualifying disabilities who self-disclose by contacting the Benefits Coordinator at
(707) 654-1146.