Legal Administrative Assistant (Maritime)

Please send resume should you be interested in the following Legal Administrative Assistant (Maritime) position located in New Orleans. This is a full-time, direct-hire position with a salary between 70-80K plus awesome benefits. If you’re not interested, please pass along to your colleagues as we do pay referral fees.

Job Title: Legal Administrative Assistant (Maritime)

Location: New Orleans

Salary: 70-80K

Work environment: 100% onsite

Eligible for OT: Yes

Degree Required: NO

Work week hours: 37.5

Job Description:

Provide comprehensive administrative and secretarial support to attorneys specializing in maritime law. Responsibilities will include, but are not limited to:

Administrative Support:

• Manage attorney calendars, including scheduling appointments, meetings, and court dates.
• Arrange travel accommodations and prepare travel itineraries as needed.
• Answer and screen phone calls, taking messages and directing inquiries as appropriate.
• Draft and proofread correspondence, legal documents, pleadings, and other materials.
• Maintain organized electronic and physical filing systems.

Document Preparation and Management:

• Prepare and file legal documents with courts, agencies, and other parties as required.
• Assist with document production, including formatting, editing, and finalizing legal briefs, contracts, memos, and reports.
• Ensure accuracy and completeness of all documents and correspondence.

Client Interaction and Communication:

• Serve as a primary point of contact for clients, providing exceptional customer service and promptly addressing inquiries.
• Coordinate communication between attorneys, clients, and other parties involved in legal matters.
• Maintain confidentiality of sensitive information and communications.

Other Duties:

• Assist with billing and invoicing processes, including time entry and client billing.
• Participate in team meetings, trainings, and professional development opportunities.
• Perform general office tasks and support other administrative staff as needed.

Qualifications:

• Bachelor’s degree or equivalent related experience.
• 10+ years’ experience as a legal secretary or administrative assistant in a law firm setting, with a focus on maritime law preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications.
• Excellent typing and transcription skills with a high level of accuracy and attention to detail.
• Strong organizational skills and ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional communication skills, both written and verbal, with a professional demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with legal research methods and resources is desirable.