Program Manager - Infectious Diseases (Hybrid Remote)

Vanderbilt University Medical Center
United States

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.


Infectious Disease - AETC

Job Summary:

The Program Coordinator for the Southeast AIDS Education and Training Center (SE AETC) will work with the AETC Team to coordinate and facilitate virtual and in-person educational events and programs for HIV professionals in the state of Tennessee and the region. Ideal candidates will have experience in event planning, marketing, and social media; will possess strong communication and organizational skills; will be open to traveling within the state of Tennessee to independently facilitate training opportunities; and will be comfortable with public speaking. This position requires a self-starter who enjoys being part of a team working on creating training experiences primarily within the state of Tennessee.

The program is a hybrid position at VUMC, within the Infectious Diseases Division and the SE AETC. The position will be in person 2 days a week at the 100 Oaks campus, and remote 3 days a week.

Preferred qualifications:

At least 5 years of relevant experience; experience working with HIV patients and professionals highly desirable; medical or health care background or work in public health a plus.

Department Summary:

The Department of Medicine’s Division of Infectious Diseases is dedicated to enhancing the prevention and treatment of infectious diseases through discovery and application of new knowledge that is integrated with the mentorship of trainees to become the next generation of national leaders in the field.

The division’s mission is enhanced by our strong emphasis on interdisciplinary collaboration, social and intellectual diversity, commitment to lifelong self-learning and professionalism. We emphasize a global perspective, and aim to maintain excellence and compassion in every clinical encounter.



  • Plan and coordinate educational events for Tennessee, design and assemble training materials, organize presenters, arrange travel and location logistics for at least 2 large meetings per year in additional to other smaller events. Will involve travel within the state, approximately once a month

  • Plan virtual interactive training events for statewide participants

  • Enter event and learner details into the Southeast AETC database and confirm participants have completed all paperwork accurately.

  • Complete CE applications for educational programs

  • Schedule students for clinical preceptorships at the Vanderbilt Comprehensive Care Clinic (VCCC) and provide orientation for new students

  • Develop orientation schedules for new staff at the VCCC

  • Facilitate outreach to HIV service organizations, public health departments, and FQHCs across the state

  • Ensure completion of Tennessee workplan goals

  • Create a budget for training programs, establish contracts with vendors, and complete Purchase Request Forms for all expenses related to training events.

  • Write ongoing reports regarding educational events and initiatives in Tennessee.

  • Assist with planning other training activities and events that are region wide, and collaborate with partner sites to achieve regional workplan goals. Will involve occasional travel.

• Program Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
• Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Process Improvement (Intermediate): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Networking (Intermediate): Build relationships through industry contacts, professional organizations and individuals.
• Quality Management (Intermediate): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

    Core Accountabilities:

    Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

    Core Capabilities :

    Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

    Position Qualifications:



    Work Experience:

    Relevant Work Experience

    Experience Level:

    3 years



    Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled